3.0 Communication in the Workplace

 

3.1      Noticeboards

In my work place in Strata Manufacturing, the one of the most important ways to communicate is the noticeboards.  It is very important for the operators because it helps them to do the works in right way, understand the procedures and avoid the mistakes.  For example, the supervisor of the section sets the plan of the work and draws the charts which contain the work the processes in the noticeboard.  Every morning when the work is starts, the supervisor do a small meeting with the operators who works in his section.  The supervisor stands beside the noticeboard and start explaining the plan for the day.  The operators who miss the meeting can get the ideas later from the noticeboard.  Moreover, the supervisor sometimes is capturing photos using the camera for the mistakes which the operators did in the parts which manufactured by them.  The supervisor prints these photos and sticks them in the noticeboard to show it to the operators and avoid these mistakes in future.

3.2      Emails

The emails are very important way to communicate in my work place.  We are using it for many reasons.  For example, we get the all news related to our works by the Email.   I mean the news such as holidays, events, new projects and new employees.  Moreover, it is very good way to communicate directly with the head managers.  The employees can deliver their ideas easily to the head managers by writing whatever they want in the email and send it to the managers.  In addition, sometime I use the email in my work place when I want to order new materials.  For example, I send an email to my manager ask him to provide me with a roll of carbon fiber to cover the lack of material in the workshop. 

3.3      Presentations

In my work place, the employees are doing presentations for many purposes.  Almost all presentations which we are do them in the work place prepared by using Microsoft Office PowerPoint.  For example, when a new employee join the company, the other employee will prepare a small presentation explaining the history of the company, roles of the company and sections of the company to make clear idea for the new employee about his company.  Moreover, our managers are always doing presentation for the operators to explain to them about the new projects which they are going to handle.  Onetime, my manager asked me to prepare a presentation about Ramadan month to present it to the foreign employees to show them the importance of this month for the Muslims. 

3.4      Meetings

In my work place, the employees are doing meetings with each other so many times. For example in my section, normally we are doing two meeting daily.  The first meeting is in the morning before we start the process, to show the plan and divide the jobs.  The second meeting is in afternoon when we finish the work, to show the results and the performance of the team.  Moreover, the meetings are not necessary to be with big groups.  Some time in my workplace, the manager is doing meetings with only one person.  The advantages of this way are that the employee feel free to say whatever he want and make the manager understands what the employee needs.  In overall, the most of problem solving, decision making and planning in my workplace are happened in the meeting rooms.